Personal Assistant*

Auctions · New York, New York
Department Auctions
Employment Type Full-Time

Personal Assistant 


The Rapaport Group is a value-based organization supporting ethical, transparent, competitive and efficient diamond and jewelry markets. Our key areas of activity are Information Services including the Rapaport benchmark diamond Price List, RapNet the world’s largest diamond trading network with daily listings valued at over $5.6 billion and Rapaport Auctions the world’s largest recycler of diamonds. We are seeking a capable, highly motivated, Personal Assistant for our midtown office.

 

Our team of dedicated employees create a supportive community that welcomes new people and innovative ideas. This is a great career opportunity if you are honest, efficient, effective and passionate about what you do. We invite you to come and help us change the world as we introduce new products and services that promote social responsibility and honesty within the diamond and jewelry industry.

 

This is a full-time position based in our New York office.

 

Duties:

  • Organize and maintain daily calendars and schedule appointments
  • Screen all incoming e-mail and phone correspondence. Act as the first point of contact with clients and vendors for management
  • Coordinate and manage both business and personal arrangements  
  • Coordinate domestic and international travel arrangements  
  • Track and maintain documents, contacts, and expenses  
  • Ensure manager is followed up with regarding important tasks and deadlines
  • Assist with data entry, reporting, and list compilations
  • Manage databases and filing systems
  • Document and maintain policies and procedures
  • Assist with various projects, general office management, and researching needs
  • Run errands in and around the office
  • Ad hoc and miscellaneous tasks


Requirements:

  • Minimum of 2 years’ experience in an administrative or personal assistant position
  • Strong attention to detail as well as solid organizational/time management skills  
  • Strong computer skills, including proficiency in Microsoft Office
  • Excellent verbal and written communication skills
  • Must be able to multitask and prioritize workload in a fast-paced environment
  • Independent, resourceful, organized and a self-starter  
  • Flexible demeanor and ability to adapt to constantly changing priorities
  • Responsible, trustworthy and discrete
  • Ability to be proactive and show initiative
  • Must be capable, trustworthy and have a positive attitude


To apply: https://rapaport.bamboohr.com/jobs/view.php?id=129


About the Rapaport Group: The Rapaport Group is an international network of companies providing added-value services that support the development of fair, transparent, competitive and efficient diamond and jewelry markets. Established in 1976, the Group has more than 20,000 clients in over 120 countries. Group activities include Rapaport Information Services, providing research, analysis and news; RapNet, the world’s largest diamond trading network; Rapaport Laboratory Services; and Rapaport Trading and Auction Services, specializing in recycled diamonds and jewelry. Additional information is available at www.rapaport.com and www.diamonds.net.

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  • Location
    New York, New York
  • Department
    Auctions
  • Employment Type
    Full-Time